The corporate world revolves around one word- productivity. Productivity is the efficiency with which tasks are performed but its benefits are many fold. Its advantages are beneficial to the employees and the company alike and can be used to fit a particular employee or company too. But the question remains- how to measure productivity at work?
How to measure productivity?
Productivity and time efficiency go hand in hand. These two factors, though critical for a company’s success, are highly dependent on its employees. Different people show a different level of productivity and time efficiency. The same measurement methods cannot be applied to all people of a company. Thus all of the below given methods need to modified such that they help your company’s goals and your employees:
- Establish a baseline
Setting a baseline of expectations is important to make sure that the right expectations are communicated. This helps the person understand and plan their tasks in order to surpass that baseline. This baseline could be a number of tasks to be completed or a number of clients to be spoken to, etc. the baseline can be set according to the target of the day for the person.
Deciding on a baseline makes sure that there is proper communication. This ensures that the employees understand the expectations made and can deliver to these with quality work, which is an important tool for productivity.
- Determine goals and targets
Establishing a set of short term and long term goals for the employees can greatly influence productivity. As one understands their set targets and goals, it is easier to work towards one’s goals. Knowing one’s targets enables the person to plan their time and goals accordingly. Prioritizing one’s tasks also becomes simpler once one has a set of targets to meet.
These set targets can be customised from person to person. This could be done based on the person’s capabilities or number of priorities. Hence these targets can also be changed as a person’s productivity increases. This is another way to know how to measure productivity.
- Notice the mitigating circumstances
There will always be certain circumstances that might reduce one’s productivity levels. These factors need to be considered when we measure productivity at work. These factors could depend from person to person and their capabilities to work. Personality traits like patience and time efficiency too often play a key role in these situations. Thus these factors and more should be taken into account when measuring productivity.
Once these conditions are taken a note of, the person can then consciously work towards improving them. A level of such transparency also allows the person to make a better judgement of their productivity levels at work.
- Request updates every day
Nobody likes to be micromanaged. But a lack of any amount of management can lead to a lost sense of accountability. Lack of accountability, inevitably lowers the amount of work done and thus brings down the overall productivity levels. This can also lead to a lack of work ethic in the employees. Add to it the mental strain that may result after the work catches up with the person, is yet another reason to measure and keep up one’s productivity.
Accountability is what keeps productivity levels up. Regular updates about the work done also allows one to customize one’s daily target such that they are more suited to the person. This also ensures reduced pressure of leftover work on the employee.
- Utilise motivation
Motivation is necessary to keep productivity at consistent levels. Maintaining a culture in which employees believe that they are essential to the company which eventually builds employee morale. A culture that encourages the employees to commit for their personal growth as the company grows with them, builds a healthy attitude.
Employees should also be motivated to take adequate training to achieve their goals. These training could be in the form of internal courses or on-the-job teachings. These all help us grow and measure productivity. Along with proper training, it should also be ensured that there is due acknowledgment when employees meet or exceed objectives relating to work. This motivates them to work harder as their productivity too increases.
Measuring productivity at work is essential to determine one’s own growth and development. It helps us understand if our methods and targets are working as intended. If measured productivity isn’t up to the mark, we know that we need to change our approach and methods. Measuring productivity is hence an important factor of increasing productivity.