Email softwares is now an essential part of our daily scoop of technology. Our efficiency in using softwares like Gmail determines how well your email management will be. All efforts towards an email management strategy aim to achieve an Inbox zero in Gmail. But be it Gmail or any other email automation softwares, we all crave the peace and clarity that Inbox zero provides us.
Why are email automation softwares important?
Email automation softwares though aiming at Gmail, would work just as well with any other email software. So, here are a handful of benefits to know why Email automation softwares help you achieve better productivity through Inbox 0 in Gmail:
1. Email automation softwares let you breathe
Imagine you are zeroing in on a task, and you suddenly hear a series of notification sounds. You get intrigued and quickly open your inbox. The next minute you are going through all your emails, and before you know it, you have burdened yourself with manifold emails. A University of California research even stated that it takes around 23 minutes for an individual to refocus on work after getting interrupted. This is where email management softwares can help us out.
This can be avoided by using the ‘Do Not Disturb’ mode in email management software, Mailman. With this feature you can decide when you do not wish to receive any emails. These email automation softwares are important to help you focus on the tasks at hand. This feature not only betters time management but also increases productivity.
Prioritize better with email automation softwares
There are emails that you cannot afford to miss, like the ones from your clients and team members. In situations like these, you can make use of the VIP List feature on Mailman. You can easily add addresses, domains, and even keywords to your VIP List. This best email management software would alert you when the prioritized sender messages. In this manner, you would stay undisturbed and get notified only when needed.
Stay on schedule
What about the emails you receive from the rest of the lot? Would you keep checking and replying to them back to back? Everyone wants to work on their emails per their schedule and not that of the sender. But how do you do that? Here is where the Mailman Delivery Slot feature comes into play. It lets you devise the frequency, hourly intervals, or specific times to receive your emails. There won’t be any worry about checking the inbox every few minutes, and the email management software would keep your inbox clean and organized.
Stay on top of your inbox with email automation softwares
Everything has a specific time to be worked. If you spend too much time on one task, you will not get the other things done. Likewise, replying to emails shouldn’t take up too much of your time. It needs to be done efficiently since the content of the email leaves a significant impression of how the company conducts itself.
If you can reply to the email within one minute, then do it instantly else flag them for later. In this way, you can let some burden off your shoulders. Once you reply, archive them to clear your inbox. This productivity tip comes in handy while trying to manage emails.
Block the distractions
The most vital thing to keep in mind while trying to get your inbox to zero is that you don’t have to reply to or even receive every email. If you enable features that Block Unimportant Emails on email automation softwares, they would block emails, newsletters from new or insignificant senders. Softwares like Mailman also make sure that you won’t lose them. It also makes sure that you will receive a digest from the email management software once a day so that you can review them at your convenience.
Better time management
Good email automation softwares would save a lot of time that would be wasted in sorting through emails. Various email management softwares like Mailman help make and utilise filters to categorise your emails. Thus you can have a folder for everything, with precious work time and patience saved. Better email management, leads to better productivity and in turn to better efficiency. Lesser time is now taken to do the same amount of work with many email management strategies.
Email automation softwares for the win!
All email automation softwares and email management strategies go right to the drain without proper consistency of effort. It is hence necessary to make sure that you employ the right tricks and technology towards Inbox zero in Gmail. All these efforts will go a long way to increasing productivity and freeing our mental space.