Various email management tips are available for the ones who dream of Inbox zero. Email management does not only ensure that you have a happy inbox, but it also ensures a happy and content, you. The here mentioned tips to know how to get to inbox zero Gmail, will help you fix your cluttered email inbox like nothing else. Your inbox zero is now just a few clicks away!
5 tips to know how to get to inbox zero in Gmail
Knowing how to get to inbox zero Gmail requires the knowledge of two types of email management tools: automation and DIY. Automation involves email management software and plugins that make it very easy to achieve inbox zero. On the other hand, DIY email mastery requires manual work and takes time to reach you to inbox zero. The below tips contain both the types for you to choose from:
1. Use email management software
Various Gmail email management software for different purposes are now available. These form a prime foundation for your email management strategy. Tools like Mailman, EmailAnalytics, Gmelius, etc are highly recommended for better email management.
Email management software functions independently as an app different from your email software. Amongst these Mailman is easily our top pick for gmail email management. It has all the qualities required for easy Gmail email management. With features like Do Not Disturb, batch delivery, VIP lists, etc. make Mailman the best email management software to know how to get to inbox zero in Gmail.
2. Be prompt and know how to get to inbox zero gmail
Prompt email management works only with prompt response. But does this mean you must reply to all emails you receive promptly? No! By responding, we mean you need to not leave an email unattended to know how to get to inbox zero gmail. These responses could be:
- Reply to the email if it will take you less than a minute, or requires no other action.
- If it needs a quick action in order to reply to it, do it right away or star the email to pay attention to it at the earliest.
- If the email will require a longer task to reply to, star it or move it to a ‘respond to later’ folder.
These responses make sure that no email is left untouched or unattended. Thus you are always up to date with the email management, without compromising on your productivity.
3. Stay organized
Creating different customised folders can help a long way too. Create folders and slot your emails as ‘Important,’ ‘Unimportant,’ and ‘Urgent’ ones, according to the purpose they serve, and put them into the allotted folders. You can easily find the emails and read them later. This is one of the most effective tips for gmail email management. Apart from the usual folders to categorize emails, you could also sort your emails up according to sender, topic or a due date. With so many options available, knowing how to get to inbox zero gmail becomes very easy.
4. Deal and delete
The whole purpose of email management is to achieve inbox zero. Inbox zero is possible only if we promptly delete the emails once we are through with them. Deleting or archiving emails can be a great way of clearing the inbox while staying on top of your task list.
But some of us might prefer to archive our emails instead of deleting them. In these cases, it can help to check if your company has an internal email management system in place. If it does, your emails are getting archived there anyway and you can delete your emails without any fear.
5. Delegate to know how to get to inbox zero gmail
We often receive an email that would probably be better suited for someone else. Either that would be because the email task suits someone else’s expertise, or the task is similar to a task previously handled by the other person. Whichever be the case, delegation can be of great help as one of the email management strategies. Reassigning your email to a more appropriate person makes sure that the task is done with better accuracy. The added bonus of having one less task to do and a lesser email to deal with, leads you to knowing how to get to inbox zero Gmail.
Know how to get to inbox zero gmail with these tips
Knowing what is inbox zero is instrumental to knowing how to get to inbox zero gmail. Email management in Gmail can be very easy and possible when we follow the basics well. Knowing that managing your emails is the main priority, does put things into perspective.
1. Use email management softwares like Mailman.
2. Respond to emails promptly using the 2 minute rule.
3. Delete the emails after you deal with them.
4. Delegate emails if they suit someone else’s responsibilities better.
5. Organize your emails with folders, filters and labels.
You can find all your inboxes and labels in the left-hand menu. Click on each inbox to open its contents.
Check the open square at the top left of the screen and then click “Select all conversations that match this search.” This will select every single email in your inbox like the one you first chose. Click on the trash icon and delete the emails.
Your mail can go missing from your inbox because of filters or forwarding, or because of POP and IMAP settings in your other mail systems.
1. Navigate to gmail.com using any Web browser.
2. Enter your Google username and password in the the Username and Password fields and click “Sign In” to log in to your Google account. The default view is the Inbox folder.