Would our inboxes ever let us take a breather? Many would give a big no as an answer. But what if we told you that it is possible to attain inbox zero with absolute minuscule efforts. How do we deal with the cluttered, petrifying inboxes, you ask? Our remedy is email management software, of course.
You have got to be clear-headed, more so when you are the senior manager or a part of the senior management of an organization to lead the company in a better direction. Managing projects and directing the team isn’t something one can do if one wastes 28% of their time behind annoying, disorganized inboxes. Your company relies on you for all the management but, whom do you rely upon?
Our top pick- Mailman
Things which seem hard are often not that hard. You could make use of email management software to get your inbox to zero without having to make a fuss about it. Mailman, for instance, is one such email management software that takes the load off you by cleaning your inbox in your desired way. Mailman works as a plugin with your preferred email app. This email management software has uncomplicated but advanced features that redirect all your incoming emails to a concealed folder. The app enables you to set a period and pattern that it should follow to deliver your emails. You can apply filters to your message and even get to know the time you saved with Mailman. You even get the offer to start with a 21-day free trial without a credit card registration.
Trying to do thousands of tasks single-handedly is just counterproductive. So why not make more use of such time-management tools and productivity resources?
How to save 28% of your workday using Mailman
In the following article, you will get to know what time management is and how the email management software, Mailman, could save the day. Soon, time will be on your side, and your inbox will be unruffled once again.
- Take some time off
Imagine you are zeroing in on a task, and you suddenly hear a series of notification sounds. You get intrigued and quickly open your inbox. The next minute you are going through all your emails, and before you know it, you have burdened yourself with manifold emails.
A University of California research states that it takes around 23 minutes for an individual to refocus on work after getting interrupted.
To avoid such situations, you can use the ‘Do Not Disturb’ mode in email management software, Mailman, to decide when you do not wish to receive any emails. No worries because you can still access them after the set time frame. This feature not only betters time management but also increases productivity.
There are emails that you cannot afford to miss, like the ones from your clients and team members. In situations like these, you can make use of the VIP List feature on Mailman. You can easily add addresses, domains, and even keywords to your VIP List. This email management software would alert you when the prioritized sender messages. In this manner, you would stay undisturbed and get notified only when needed.
What about the emails you receive from the rest of the lot? Would you keep checking and replying to them back to back? Everyone wants to work on their emails per their schedule and not that of the sender. But how do you do that? Here is where the Mailman Delivery Slot feature comes into play. It lets you devise the frequency, hourly intervals, or specific times to receive your emails. There won’t be any worry about checking the inbox every few minutes, and the email management software would keep your inbox clean and organized.
Everything has a specific time to be worked. If you spend too much time on one task, you will not get the other things done. Likewise, replying to emails shouldn’t take up too much of your time. It needs to be done efficiently since the content of the email leaves a significant impression of how the company conducts itself.
If you can reply to the email within one minute, then do it instantly else flag them for later. In this way, you can let some burden off your shoulders. Once you reply, archive them to clear your inbox. This productivity tip comes in handy while trying to manage emails.
The most vital thing to keep in mind while trying to get your inbox to zero is that you don’t have to reply to or even receive every email. If you enable the feature, Block Unimportant Emails, on Mailman, it would block emails, newsletters from new or insignificant senders. You won’t lose them and will receive a digest from the email management software once a day so that you can review them at your convenience.
It often seems impossible until it is done. Earlier, sorting out your inbox would have scared the daylights out of you. But we are hopeful that that is not the case anymore. It is more about having fewer things to focus on and less about being unnecessarily busy. Whining about not having enough time is futile when we already have various email management software to help us. You could save 28% of your workday and get the leisure time you deserve by using Mailman. In all, Mailman is like a friend in need with whose help you can once again attain your work-life balance.