Whether it’s a project submission or a conference with your client, emails always hold a prime position in conversations. Email management service helps you in the long run from college to your job. Also, it works for all. However, managing inboxes is an everyday task for everyone, whether the CEO, executive, HR Manager, or regular employees. From a college student to a high profile executive- email management is essential.

With the help of email management tools and provided services, you can take your inbox to zero. It works like a helping hand while uncluttering emails by using automated email management tools. To align your inbox and therefore increase work productivity with the email management service that fits your needs.

What is an email management service?

email management service

Email management services are those which weigh down the mailbox overload and manage email communication efficiently. They support multiple accounts and shared inboxes for systematic control over the emails sent from within and received by an organization.

Using such a subtle platform, you can manage as many email accounts or inboxes in just a few clicks. The information remains organized and easily accessible to you. For business holders, you can improve customer experience with the help of quick feedback. Work more on the customer-facing issues and keep track of your performance.  

While working in a team, the email management service allows us to share emails, add tags, and delegate tasks to others. They provide “automation tools” for fast reach to clients and save your time for better use. Also, work using “encrypted emails” to ensure that your account remains safe from security hacks. But why do we need these email management tools? Let’s look at the general problems faced by all.

Why do we need an email management service?

A study proves that employees spend about 12 hours every week managing emails. The only magic wand available to save your time and effort is the email management service. It not only automates your work but raises your standard to an extraordinary new level. Receiving too many emails every day is overwhelming, and that too when you don’t have enough time to manage them personally.

With essential emails, you also get stuck within the unwanted spam, which overcrowds your inbox. Email management tools are necessary to avoid this situation. They not only manage emails but arrange the information stored in your inbox. You don’t have to spend hours searching for a specific email; with email management tools, everything comes in handy. 

Doing actual work requires consistent focus and nothing else. Regular notifications are sometimes irresistible and disrupt your attention. Managing inboxes is just a mere task and not your job. To succeed in work, you need to develop good time management techniques through email management.

Is your business productivity going for a toss? Customer reviews mainly drive business. To expand your hub, work as a helpdesk for your customers to provide fast and effective service. Improve with fast feedback and beneficial ideas. 

Sometimes data leakage can lead to brutal consequences. Absolute safety is vital for your account to eliminate such a situation. This is why email management service comes to the rescue, which provides utmost security. With that, enjoy complete privacy controls with end-to-end encrypted conversations to get rid of unwanted spam.

Unable to switch your account? While using multiple accounts, it doesn’t seem easy to ride over another account. With the email productivity tools, you can smoothly run different accounts in few clicks. Emails are unnecessary; sometimes, you need an instant platform to chat with friends and family. This is possible with email management tools in a minute.

Well, the solution to the problems above is clear-use and straightforward email management tools. You can only achieve efficient email management through efficient productivity tools. Let’s observe more clearly. 

Benefits of using email management service

What do all the email management services have in common? Well, all of their help in taking down the email volume by searching, sorting, and managing your inbox. From small-scale business startups to large-scale MNC’s email management tools always maintain an administrative approach. 

Emails can be lengthy and tiring, so to minimize your actions use “Saved Templates” or “Canned Responses.” You need to edit them to fit your content. Also, you can make your “Self-Customized Replies” to save more time. 

For accurate prioritization, use email management tools like “Labels” or “Colour-Codes” to mark emails. This way, you can easily recognize and separate them into folders for easy access. Host secure communication with features like “Anti-Spam Filters” and “Virus Scan.” 

If you’re working with your team, then sharing and forwarding emails can take tons of your time. So to prevent this, use “Tagging System” and “Internal Discussion” for easy teamwork. It allows you to tag emails with your teammates, saving you from sending emails to one another. 

For increased productivity incorporation, “Manage notes” and use “Email Tracking” to keep track of your business. If you’re looking for an email management tool that is easy to learn and use, then Mailman is the answer. With Mailman, learn with a pleasing layout and cohesive UI by easy setup through your existing email address. This Gmail add-on supports inbox zero with features like “VIP Alerts,” “Do Not Disturb,” “Unlimited Blocking,” and many more. 

Perform easy synchronization between email services. Also, to avoid unwanted junk like newsletters, promotional messages, use the “Blocking tool” to shut them once for all. With that, you can use filters to remove the trash automatically. This reduces the number of emails you get every day. Work using a secure and reliable platform with “Control Panels” to run administrative business.   

Create schedules to manage meetings and project dates. Also, the “regular reminders” and “Calendars” to make sure that you don’t miss anything. Reduce the number of emails using “unsubscribing and unlimited blocking” tools to reach your inbox to zero.

Conclusion

Email management services provide an automatic inbox where messages are received, sorted, and organized immediately. You can do this using email management tools like advanced filters and labels. Such services provide you time for life out of your inbox.

Work using the best choice- Mailman for better results and productivity in work. Write short and effective emails using 50+ saved templates. You can also predetermine your inbox time with the “Custom Delivery Tool” for productive time management. Use Mailman to stay organized and ensure that all your priorities are straight and unbiased.