Email softwares is now an essential part of our daily scoop of technology. Our efficiency in using softwares like Gmail determines how well your email management will be. All efforts towards an email management strategy aim to achieve an Inbox zero in Gmail. But be it Gmail or any other email management software, we all crave the peace and clarity that Inbox zero provides us.
How to achieve Inbox zero in Gmail
These email management strategies though aiming at Gmail, would work just as well with any other email software. So, here are a handful of tips and tricks to achieve better productivity through Inbox zero in Gmail:
- Fixed email processing times
Knowing that we spend an unnecessary amount of hours in our inboxes, it is essential to curb the same. Along with curbing the time spent, we must also schedule email checking itself. Email management softwares like Mailman have key features like Do Not Disturb and Delivery slots to help you do just the same.
- Switch OFF Notifications
Email notifications and the distractions they bring along are the main culprit that lower productivity. The humane reaction of needing to check what an email says, is understandable but it greatly hampers the task at hand. Switching off those notifications is the only way for better email management here. Desktop notifications, mobile notifications need to be done away with. They not only break one’s focus but also make it harder for us to get back to work.
The common fear against putting those notifications off is that one might miss important emails. But scheduling and dealing with emails at only certain periods will ensure that you stay up to date. And well, if any email does have an emergency, the sender will obviously give you a call.
- Process your inbox like a pro
Email management is more smart work than hard work. We are all knee deep in emails no matter what we do, and are in a desperate need for Inbox zero in Gmail. But achieving that dream is possible only if you manage your emails efficiently. With so many decisions that we take all the time, dealing with too many emails can be done in these 3 simple ways:
- First: Get rid of nonsense email
What is ‘nonsense’ you ask? What else would you call all the newsletters and the spam emails that fill up our inboxes? They can be dealt with right away by deleting them and walking your Gmail to Inbox zero.
And if you are one of those who do read their newsletters, just filter them to a different folder and enjoy them whenever you please!
- Next: Find the emails you can answer now
There are always those quick reply emails that you can deal with in a second. These are the ones for whom you do not have to do another task to have a fitting reply. Deal with these first and delete or archive them.
- Finally: Turn longer emails into tasks
For the ones that you cannot deal and delete right away, turn them into tasks. Apps like Todoist, Slack will help you make a to do list out of your emails. Describe the task in a line and get back to it when you know you will work your best.
- Use softwares and extensions
Various email management softwares for different purposes are now available. These form a prime foundation for your email management strategy. Tools like Mailman, EmailAnalytics, Gmelius, etc are highly recommended for better email management.
Email management softwares functions independently as an app different from your email software. Email extensions, on the other hand, work right within your email software. Extensions like Boomerang, Simple Gmail notes, FlowCrypt Gmail Extension have been touted favourites for email management.
All email softwares and email management strategies go right to the drain without proper consistency of effort. It is hence necessary to make sure that you employ the right tricks and technology towards Inbox zero in Gmail. All these efforts will go a long way to increasing productivity and freeing our mental space.