Inbox zero is touted as the next game changer in the world of email management. With the Inbox zero approach, you attempt to manage your emails with smart email tips and achieve a light inbox. All your email related problems can be solved with some handy inbox zero email cheats. Read on to find your best tip to get your inbox to zero!
5 sneaky Inbox zero email cheats
Managing your inbox is now super easy! These email management tips can help you work through all your email needs as you win your fight against too many emails!
- Use a template
How many times have we found ourselves writing and rewriting the same type of email reply? These are often the ones requiring a follow up, or an email thanking someone or even just a meeting request- this list is endless. All these purposes require a similar type of reply which can easily be done in a click if we have a template.
Making templates for these common email replies is a great email management tool. You can either manually make these templates as per your convenience. You can also use email template making softwares like Beefree.io to make this process easier. Spending a couple of minutes on making customized templates for yourself can go a long way in increasing your time efficiency.
Just as we reply similarly to several emails, there are many emails that need the exact same reply. These emails might be the ones acknowledging an email, or a reply to notifying the progress of a task, etc. The main purpose of these emails is only for the sake of formality between the sender and the receiver. These emails usually serve no productive purpose and are hence not worth spending precious time over.
Saving such generic emails in a separate folder can come in handy when you need them. You will soon realize that these emails that earlier required constant pondering and loads of time are now responded to within a few clicks. Thus this takes care of quite a few emails and leads your inbox to zero with these email cheats.
- Question everything
You have now decided to finally achieve inbox zero. You open your email inbox to find various emails that need different responses. Some of them are urgent and important while some seem completely redundant. Dealing with these emails needs email cheats that brings you to a set of questions:
-Is this email relevant to me? Does this need my attention or delegation?
-How old is this email? Is it still important?
-Is it a work email or a personal one?
These questions can prove instrumental in assessing your email and inbox needs. Answering these questions can make it simpler for you to prioritize what emails you need and what is no longer important. Rather than sitting and staring at an email, wondering how to tackle it, can reduce your productivity as well as your time efficiency. Thus these email cheats save you time for efficient email management.
- Be honest
There might be times when you do not know how to respond to an email. This might be either because you do not have the necessary skillset for the email task or simply because there’s something you do not know. In such instances, you can simply delegate the task to someone else or at least acknowledge to the email sender that you cannot finish the task. This is one of the best email cheats.
Mere acceptance of one’s inability or unavailability can save loads of time for you as well as the sender. The sender can perhaps continue to look for someone else to help them. Thus the work gets done faster and you can get back to your own tasks. If one is not honest with their abilities, one might end up wasting their time as more emails pile up.
There are many emails that sit in our inboxes which we are never going to respond to or even read. Spam, newsletters, subscriptions form a major part of these. Other emails that fill up our inboxes are the ones that do not concern us. They are intended to be productive to someone else and only prove useless to you. All these emails can be easily deleted, or at least archived as email cheats.
For the various newsletters and subscriptions, you can use softwares like unRoll.me to mass unsubscribe from receiving these emails. This will take care of a major chunk of unnecessary emails from your inbox. The other emails that do not belong to you, should either be delegated or deleted. If you donut that you might need these emails for future references, archiving them is the better idea.
Reach inbox zero with email cheats
Reaching inbox zero can be easily done with consistent email management tips and email management softwares like Mailman. Mailman combines the discipline and ease of email management together to easily get your inbox to zero. With the help of these inbox zero email cheats, you can finally achieve an anxiety free inbox!
1. Use email management softwares like Mailman.
2. Respond to emails promptly using the 2 minute rule.
3. Delete the emails after you deal with them.
4. Delegate emails if they suit someone else’s responsibilities better.
5. Organize your emails with folders, filters and labels.
You can find all your inboxes and labels in the left-hand menu. Click on each inbox to open its contents.
Check the open square at the top left of the screen and then click “Select all conversations that match this search.” This will select every single email in your inbox like the one you first chose. Click on the trash icon and delete the emails.
Your mail can go missing from your inbox because of filters or forwarding, or because of POP and IMAP settings in your other mail systems.
1. Navigate to gmail.com using any Web browser.
2. Enter your Google username and password in the Username and Password fields and click “Sign In” to log in to your Google account. The default view is the Inbox folder.