The wheels of time run the world. The corporate world too is subject to time and its efficient management. Learning what time management is and using it to achieve your goals in a time efficient manner can give your career the height that it needs. But what exactly is time management? And can we implement time management into our daily lives?
What is time management?
Time management is exactly what it sounds like- efficient management of time. We use efficient methods to utilize time in such a way that we do more tasks in a lesser amount of time. This time management is done without compromising on the quality of work delivered.
Time management can help us achieve the high productivity levels that we desire and is hence a useful productivity tool.
5 ways on how to do time management
There are many different ways to incorporate better time management in your daily life. Our work as well as personal life can highly benefit when we know how to manage time:
- Effective Planning
Good planning is the first step towards achieving great things. Beginning each day with a list of targets for the day can put you in the forefront of having a productive day. These targets could be anything that you need to get done that day. Arranging them according to their priority level will help you know what you need to get done first. This would be your agenda for the day that you will need to get done as far as is possible. But make sure that you don’t include too many things on this list.
Make sure that you also allot a set amount of time period for each task. This makes sure that you complete each task without wasting too much time. This is the primary step towards using this list as a tool for time efficiency.
- Setting goals and objectives
Knowing what one wants to achieve is imperative to know how to achieve it. If we were to put in efforts aimlessly, all our time and hard work would be in vain. No matter how effective our time management is, if there are no set goals and objectives then it’s all worth nothing. Rather than wasting our time and energy on goals that are not our priorities, we must etch out a proper set of goals before we begin our work.
Deciding our goals and objectives before we start working makes sure that we have clarity about our goals. It also makes sure that we work while keeping in mind what our priorities are. A physical list of targets for the day enables us to manage our time better too.
- Setting deadlines
We usually have many tasks to take care of in a day. In order to begin a new task, it is essential that we finish the previous task. If we choose to multitask instead, we are bound to lose our productivity levels and lose precious time. Without the presence of a deadline, we might have the tendency to extend the length of our tasks for longer than needed. We might take our work more leniently and fail at better time management. Thus it is important to set deadlines for ourselves.
When we set deadlines for our tasks, we understand with clarity that a particular task has to be done within a stipulated time period. We are at liberty to work in whatever way we see fit in order to achieve our tasks before the deadline. A deadline makes sure that we remain accountable for the completion of our tasks.
- Delegation of responsibilities
All tasks that we are expected to do everyday, might now always be for our best capabilities. There might be some tasks that would fit somebody else’s skillset better. Or a task that someone already has experience with and can hence deliver a better quality of work. Circumstances like these might warrant the need for further delegation on your behalf.
Delegation is the distribution of tasks among people.This delegation should be ideally done based on the person’s abilities and experience. When you receive a task that might be better delegated to someone else, doing so is the best choice. This not only ensures an optimum quality of work but also helps you understand what time management is.
- Prioritizing activities as per their importance
Among the many tasks we receive everyday, they all differ in various aspects. May it be in the amount of time they take to finish, their deadline, their level of urgency, etc. This makes it important to know which task to prioritize as the most important. Failure to understand a task’s priority level might result in lowered productivity levels. This makes prioritization of tasks a tool for productivity.
When we begin prioritizing tasks as per their importance, we gain clarity about what we need to focus on first. Thus we know where to direct our full attention and time towards in order to stay on top of our set of work tasks and goals.
Understanding what time management is is the first step towards doing it right. Getting organized and staying focused on our goals is the basis of all time management needs. Some methods of working, like deep work, utilise the power of time management and focus to get things done in the best way possible. The quality of work generated with proper time management can do wonders in the corporate world.