In our professional lives, we are expected to fulfill different types of responsibilities. Fortunately, technology and its many facets have helped us in fulfilling these duties. Email management services are one such facility that enables us to manage our emails while we manage the rest of our tasks.
5 best email management services
Here are the 5 best email management services to help you take control of your inbox.
1. Mailmanhq– the best email management services
The Do Not Disturb mode lets you schedule time periods in which you would prefer to not receive any email notifications. In these time windows, you can concentrate better on the task at hand, while achieving better productivity. These email management services are hence an essential part of this email management software.
Mailmanhq allows you to decide delivery slots for your emails. This means that you can schedule certain time slots wherein you would like to receive your emails. These time slots could also recur hourly throughout the day, as per your convenience. Mailmanhq also stringently filters and blocks emails that contain newsletters and similar spam. It also blocks emails from senders that you haven’t interacted with before. It then provides you a digest of these blocked emails once a day. This makes sure that any important emails are not mistakenly locked by the email management services.
Filters are the selling point in this email management software. These filters sort through the various incoming emails. The emails are thus directed to separate folders for better email management. These diverted emails then can be scheduled to move back into the inbox. This means that these email management services allow you to specify time intervals during which you can see these emails from your main inbox.
Also, you can always disable this function of receiving your emails in batches. Thus, the batches allow you to check your emails productively.
A major chunk of our inboxes consists only of forwards and replies to emails that you are perhaps not a part of. One gets entangled in this mass chain of emails because one is mentioned in the CC. CCs are generally used to make sure the concerned people are ‘in the know’ but result in way too many emails. Hiver also helps you achieve that purpose, minus the clutter. It also allows you to write simple notes that exist parallel to emails and provide context.
These email management services also strive to automate repetitive tasks by auto-assigning emails based on predefined rules, distributing workload with round-consignment, and focusing on what’s truly important. Hiver also builds custom reports to measure metrics specific to your business.
Never forget to follow up on your emails ever again. This email management tool helps you set a reminder of when you want to follow up on any sent email. All you have to do, for example, is to tag firstname.lastname@example.org in the ‘bcc’ field and the app will follow up exactly 3 days later.
These email management services also serve as an effective reminder. All you need to do is forward your pending emails to email@example.com, for example.
You could also set that time as you see fit to be able to check your emails at ease. For the rest of the time, be productive leading your Inbox to zero. It also lets you send important notes or documents to yourself, at a time scheduled by you.
5. Active Inbox
Emails are tasks assigned to us. What makes them troubling is that the important ones seem to get lost beneath the pile of other emails. To avoid this, ActiveInbox converts your emails into tasks. These tasks are further underlined with important details like the due date to ensure that you forget nothing. For better email management services, these tasks are further divided into projects.
The amount of time spent writing emails is seldom useful. A primary reason for this is the lack of a reply to one’s emails. And these expected replies could concern absolutely anything but the apprehension of being left on reading can be exhausting. Active Inbox solves this by also keeping a close track of your emails activity and ensures a reply by delivering the email at a time it will be read. These email management services will also form a major base of your email management strategy.
Manage your email inbox better
Automating your email management using email management software and services can unburden your email inbox. Achieving email inbox zero can greatly help focus your attention from unnecessary emails and concentrate on what really matters to your productivity.
3. Active Inbox
1. Use filters and folders to categorize emails.
2. Also use labels and flags to differentiate important emails.
3. Schedule email management timings using softwares like Mailmanhq.
4. Avoid checking email inbox over and over.
3. Active Inbox
Email management manager organize and sort emails for easier handling of our inboxes.