We are surrounded by so many things that constantly ask for our attention all the time. Most of our tasks come to us in the form of emails. We need to learn how to manage emails to help us manage our work and productivity better. We tend to forget that beyond all these tasks, we need to manage our health and our relationships too.
How to manage emails for better work-life balance
Looking for a better way to manage work-life balance starts with managing various tiny aspects of our life. Emails being a major part of our corporate world, email management is of great importance. These tips revolve around these aspects of our life to help you manage your emails and your life, better.
- Track Your Time
With so many tasks bound to us, it is easy to lose track of time. Like with all distractions, too many emails force us away from our main goal at hand. Our emails and their notifications often distract us. To make matters worse, we spend too long in our inboxes than we ought to.
This only leads to more time wasted and we end up getting nothing done. Instead, if you track the time you use to manage your emails, you will see your email management greatly improve as you learn how to manage emails.
- Determine Your Priorities
We all do have our fingers in way too many pies. This is why we often tend to feel unaccomplished at the end of the day. Though one can do only so much with one’s time, it surely does help to prioritise one’s tasks.
Your urgent tasks at hand, for example, would take highest priority followed by the less important ones. Priority management, like email management, is a matter of consistency and daily effort. As regular email management helps you reach Inbox zero, daily prioritization helps you feel fulfilled.
- Set Specific Goals
Leading a day without a set goal is like walking into a forest with no map- you will get nowhere but will end up exerting yourself a lot. It is popularly advised to set yourself your goals for the day, first thing in the morning. This sets a tone for the rest of your day.
Making a to-do list of sorts also lets you prioritise your tasks. Thus helping you make the right choices and know what time management is and can achieve, throughout the day.
- Schedule Scrupulously
The schedules you set are responsible only to you. We must hence take full responsibility for them. You must hence schedule with utmost honesty and strictness. Honesty then plays its role as we ourselves know how long a task should take. Strictness comes in our adherence to that timing of the schedule.
But the best of schedules fall flat if not made all inclusive. Schedules must also include slots for activities like email management strategy since emails are a primary distraction. Hence knowing how to manage emails helps manage your time productivity better.
- Establish Boundaries
We are not superhuman. And as much as we’d like to do everything at once, we either compromise on the quality of work or on our health. Managing our work, like knowing how to manage emails, should not be a do-all-at-once task. Divide your tasks at hand in smaller, more achievable bits. And also remember, the tasks you complete do not define you. Your mental and physical health must find their way too for better productivity.
- Take Care of Your Health
All priorities and scheduling and management will come to a standstill if your health isn’t taken care of. Your mind and body goes through a lot of expectations every single day and must be hence taken very good care of. Also devoting enough time to exercising one’s body and mind can go a long way. Just as email management apps like Mailman that help you know how to manage emails, there are plenty of apps like 8fit and FitOn which also help you head to your best self.
Learn how to manage emails and your life better!
Email management is but one aspect of our life that needs to be managed with appropriate email management strategies. As the dream of making Inbox zero is possible, it is also possible to achieve a sound balance between our work and personal life. The above-mentioned tips will go a long way in helping you to know how to manage emails and live fully while staying productive.
1. Schedule emails for email processing.
2. Use folders and filters to sort your emails appropriately.
3. Use labels and flags to differentiate easily between too many emails.
4. Tae help from email management softwares like Mailman.
Email productivity is measured as the number of emails processed in a set time period.
1. Set time aside to process work emails.
2. Respond immediately whenever possible.
3. Convert emails to tasks for better prioritization.
4. Sort emails in folders using different filters.
You can manage emails by converting them into tasks using apps like Todoist to keep track of your emails and tasks.