We are surrounded by so many things that constantly ask for our attention all the time. Most of our tasks come to us in the form of emails. We need to learn how to manage emails to help us manage our work and productivity better. We tend to forget that beyond all these tasks, we need to manage our health and our relationships too. 

How to manage emails for better work-life balance

how to manage emails

Looking for a better way to manage work-life balance starts with managing various tiny aspects of our life. Emails being a major part of our corporate world, email management is of great importance. These tips revolve around these aspects of our life to help you manage your emails and your life, better. 

  1. Track Your Time

With so many tasks bound to us, it is easy to lose track of time. Like with all distractions, too many emails force us away from our main goal at hand. We often get distracted by our emails and their notifications. To make matters worse, we spend too long in our inboxes than we ought to.

This only leads to more time wasted and we end up getting nothing done. Instead, if you track the time you use to manage your emails, you will see your email management greatly improve. 

  1. Determine Your Priorities

We all do have our fingers in way too many pies. This is why we often tend to feel unaccomplished at the end of the day. Though one can do only so much with one’s time, it surely does help to prioritise one’s tasks.

Your urgent tasks at hand, for example, would take highest priority followed by the less important ones. Priority management, like email management, is a matter of consistency and daily effort. As regular email management helps you reach Inbox zero, daily prioritization helps you feel fulfilled.

  1. Set Specific Goals

Leading a day without a set goal is like walking into a forest with no map- you will get nowhere but will end up exerting yourself a lot. It is popularly advised to set yourself your goals for the day, first thing in the morning. This sets a tone for the rest of your day. 

Making a to-do list of sorts also lets you prioritise your tasks. Thus helping you make the right choices and know what time management is and can achieve, throughout the day.

  1. Schedule Scrupulously

The schedules you set for ourselves are bound only to us. We must hence take full responsibility for them. Scheduling must be done with utmost honesty and strictness. Honesty plays its role as we ourselves know how long a task should take. Strictness comes in our adherence to that timing of the schedule.

But the best of schedules fall flat if not made all inclusive. Schedules must also include slots for activities like email management strategy since emails are a primary distraction. Managing your emails helps manage your time productivity better.

  1. Establish Boundaries

We are not superhuman. And as much as we’d like to do everything at once, we either compromise on the quality of work or on our health. Managing our work, like managing your emails, should not be a do-all-at-once task. Divide your tasks at hand in smaller, more achievable bits.

And remember, the tasks you complete do not define you. Your mental and physical health must find their way too for better productivity.

  1. Take Care of Your Health

All priorities and scheduling and management will come to a standstill if your health isn’t taken care of. Your mind and body goes through a lot of expectations every single day and must be hence taken very good care of. Devoting enough time to exercising one’s body and mind can go a long way.

Just as email management apps like Mailman that help you manage your emails, there are plenty of apps like 8fit and FitOn which help you head to your best self.


Email management is but one aspect of our life that needs to be managed with appropriate email management strategies. Like the dream of making Inbox zero possible, it is also possible to achieve a sound balance between our work and personal life. The above mentioned tips will go a long way in helping you live fully while staying productive.