Gmail has been the email software of choice for ages. No matter what you use it for, Gmail offers ease of usage to manage emails to one and all. And now with an influx of Gmail extensions, we experience email management like never before.
But with a hurried increase in extensions, comes the added risk of unfamiliar sources. Extensions are made and distributed by third-parties for as email management software and are hence not liable for any responsibility. So before choosing any extension, make sure that more than one credible source cites the said extension. The Chrome Web Store too has human reviews to help you judge extensions on your own.
With that word of caution, the below mentioned extensions have been tried and tested over the years and have proved their worth. They have formed an integral part of email management strategies for millions of users and now the turn is yours.
11 best Gmail extensions for better email management
Equipped with more than just email management, Gmelius is the one tool to do it all. Email templates, email tracking, and other email automation are why Gmelius is one of the best email management tools.
Apart from email management, Gmelius also serves as a collaborative tool for projects for all scales. It allows people to come together and seamlessly work together with their respective responsibilities. But this function comes with a paid subscription of $9/month.
- Right Inbox for Gmail
Another good email management software, Right Inbox is solely dedicated to managing your emails. Features like automatic follow-ups, email reminders make this tool very hassle-free. Email scheduling is another feature that lets the tool do its job.
Also, it allows the creation and usage of various signatures that you can save and use whenever necessary. This Gmail extension allows up to 10 emails for free, charging $7.95/month for unlimited emails on a subscription.
Extending one’s email outreach is the main goal of Boomerang. It increases productivity in terms of emails sent out for more efficient email management. The quality of email content written is primarily driven by the AI’s predesigned templates. These templates are suited for different situations as required by the user.
Boomerang, too, allows 10 emails per month for free. Post this free trial, a subscription of $4.99/month is applied.
- Zoom for Gmail
Zoom for Gmail is the ultimate workaround to allow communication over video call instead of emails. This not only saves time often wasted in typing articulate emails, but also leaves no scope for miscommunication. With this extension, it is also easier to keep a track of and schedule future zoom meetings.
The only thing you require is but a Zoom account and you are good to go with this free email management software.
- Slack for Gmail
Slack has proved its mettle as an efficient task management software. Gmail mostly serves as the go to tool for tasks through emails. Slack for Gmail combines the best of the two worlds. It helps arrange emails into slack messages to ensure better task management to allow better workflow. It also helps attach documents, etc to particular Slack groups.
Slack for Gmail only requires a Slack account as a prerequisite to function as an email management tool.
- Inbox when ready
This extension is an email productivity tool rather than an email management tool. It locks down your Gmail inbox for a predetermined period of time. The inbox can be accessed only outside of these lockdown periods. The extension also takes care to hide the inbox after an amount of time so that you don’t spend forever in your inbox.
The free plan leaves an email signature during the free trial period while the pro plan costs $4/month.
- Simple Gmail notes
This extension delivers exactly what it promises. It allows you to take down simple notes to help you manage emails in Gmail. These notes could give you a quick context of an email, or be a summary, or highlights of an email, or just a reminder. These notes help you the way you need them to.
This extension allows multiple Gmail accounts and is free for all.
- FlowCrypt Gmail Extension
Encryption is now not limited to only highly sensitive documents. It is deemed essential for all sorts for communication exchanged, including emails. Though Gmail has an option for confidential emails, this extension can better the security factor by encrypting all emails sent and received.
This PGP encryption extension is free for all.
- Digify for Gmail
This extension is an unusual email management tool. It allows tracking emails while also letting you unsend attachments. It also lets you track who accessed your sent emails and attachments. Perhaps the coolest feature is that this extension lets you send “self destructible” attachments. That means these attachments can be set to be inaccessible after a set amount of time.
Not only is this extension free but it also does not require an existing Digify account.
- Grammarly for Chrome
The only thing worse than sending emails all day is trying to fix their grammar. Bad grammar is as embarrassing as emails can get and Grammarly helps avoid exactly that. It corrects your emails in real time while providing suggestions to better your email content and help you manage your Gmail emails.
Grammarly for Chrome is free and only requires a Grammarly account.
- Sortd Gmail Add-on
Your Gmail will definitely be sorted with this extension. It transforms your emails into tasks- as a to-do list of sorts. Setting reminders and adding quick notes are also some salient features of this email management software.
A free plan for Sortd is available but has some usage limitations.
Gmail by itself is a very easy to use email software but the above mentioned email management tools make it easier to tame your inbox. With emails now coming across as distractions more than a tool for communication, these extensions will save more than just time. Have your pick from these extensions and find yourself ease as you manage your emails.
1. Use customized filters for better sorting of emails.
2. Use different folders.
3. Set an email management schedule.
4. Delete or archive emails extensively.
5. Use email management tools for efficient email management.
1. Use the task list to clear your unread emails.
2. Move unimportant emails in a different folder.
3. Use Rules to set up filters for easy email management.
4. Use the different flags to prioritise emails better.
1. Use different folders, filters to tame your inbox.
2. Use labels and flags to differentiate between emails.
3. Mark unimportant emails as spam and move them to different folder.
4. Make templates that help you reply faster.
5. Take action on your emails as soon as you read them.
This depends on how important the email is. if you think you will need the email in the future, archive it. If you won’t, it would be better to delete it.