The term inbox zero was coined by the productivity expert Merlin Mann. The main aim of inbox zero is to minimize the amount of time an employee’s brain spends in his inbox. But it sounds irresistible for any human. This is why we have a few tips for managing Gmail inbox that will make your email management journey much easier. Along with this, we recommend using the best email management app Mailmanhq for easily managing gmail inbox.

5 tips for easily managing Gmail inbox to reach inbox zero

managing gmail inbox

Let’s go through the top 5 healthy habits for managing Gmail inbox.

1. Let Gmail help you

Use Gmail pro tips to effectively carry out the conversation and manage emails using the tools provided by Gmail at free of cost. You can generate effective emails using effective Gmail etiquette, which makes the emails more understandable and accessible.

While using Gmail, you can customize your inbox using the “Layout” tab for more convenience and prioritize your emails in orders which suit you the most- unread, important, archived, default, starred, and likewise.

2. Templates and Auto responses

Create effective responses by creating generic emails that explain the content and aim behind it. Don’t get too sensitive while replying and write more than required. Keep the emails short and straightforward for easily managing gmail inbox.

Make sure you don’t type every response. “Auto Responses” or “Saved Replies” can help you write effectively and prove to be a good time management technique at your workplace. By creating “Templates,” which you can revise and corrected to fit the needs. You can also customize your template and save them.

3. Set a schedule

Take your time while replying. It’s not necessary to respond to each email immediately. First, clear your head when you sit to manage emails to write smartly, which will help you raise your bar while interacting.

Choose your time and reply when you are free and ready. Never waste the early hours when you feel super energized, do prioritized work at that time. Work on your emails when you have time. Practice a proper schedule.Unsubscribe or Mass Unsubscribe the insignificant email threads which do nothing but cloud your inbox. Uncluttering them may take tons of your time, but if you shut them permanently by unsubscribing them, you can make your inbox less crowded and awful. Withdraw from newsletters, promotional messages, unimportant recommendations, and likewise.

4. Unsubscribe

Generate Multiple folders for managing Gmail inbox to arrange the emails subject-wise and reach maximum productivity at work as it will provide you easy access to all the conversations in a few seconds. A good organization leads to better email management. Allocate specific folders to specific folders.

This habit, when integrated with “Filters,” is a golden tip. When you create filters, all the emails will automatically reach their destination without your attention or time. The emails get differentiated based on their subjects and auto-arranged.

How can Mailmanhq help in managing Gmail inbox?

When we think of the most used email service, the first name that comes to our mind is- Gmail. And the best email management app that comes to the rescue is Mailmanhq, with the best email management tools, which helps in managing the Gmail inbox efficiently. All the above productivity tools and habits are auto-enabled in this app thus easily managing gmail inbox. The email management services are listed below:

  1. Do not disturb tool
    This time management tool ensures that you are not disturbed while doing actual work and remain focused during busy hours. It shut down the notifications so that your inbox remains silent for as long as you want.
  2. Specific delivery slots
    Pick your own time for receiving the emails and receive only when you are free and ready to face them piling up in your inbox. This productivity tool helps in boosting your schedule and managing correctly.
  3. Unlimited blocking tool
    If there is spam on your way, then Mailmanhq comes to the rescue as it offers unlimited blocking and works as a safeguard to your account from irrelevant email users.
  4. VIP list tool
    Never miss an important conversation with Mailmanhq’s email management tool, which allows you to choose certain contacts which are of great significance and you can’t miss. Just like work from your boss or an urgent presentation, it works for all and any. 
  5. Complete work privacy
    When you work on personal stuff, it should be only you, and it is possible with Mailmanhq as it reads only the subject line, address, and date and time of the conversation but not the content. So you can maintain your work privacy even when you collaborate to use Mailmanhq.
  6. Compatible with Gmail
    As we get better with managing Gmail inbox, Mailmanhq is our top pick. It is entirely compatible with Gmail accounts and provides ease of use.

Managing gmail inbox is now easy!

As mentioned, Mailmanhq allows complete control over your inbox, and the dreamy thought of inbox zero will no longer be a myth. With healthy and better email management habits, you can bloom your workplace with easy tricks of mailbox management. It is proved that you will enjoy managing Gmail inbox by using them, and it will no longer be laborious.


How do I get my inbox to zero?

1. Use filters and folders to categorize emails.
2. Use labels and flags to differentiate important emails.
3. Schedule email management timings using softwares like Mailmanhq.
4. Avoid checking email inbox over and over.

How do I clear my inbox?

1. Empty your spam inbox.
2. Unsubscribe from newsletters and spam to reduce incoming emails.
3. Delete emails once you are through with hem.
4.Emails that you need for future reference can be archived to empty the inbox.

What are the aspects of Inbox Zero?

Aspects of inbox zero include organizing, sorting and processing emails in such a way that we spend the least time in the email inbox. Thus we can maintain zero unread messages while keeping a clutter free inbox.

How do I keep my email inbox under control?

1. Convert emails to a to-do list.
2. Delete old, unnecessary emails.
3. Archive emails that you cannot delete or need for future reference.
4. Use separate folders for different purposes.

Should you clear your inbox?

Clearing your inbox reduces clutter, helps you focus better and reduces distractions to improve your quality of work.